Paid Time Off (PTO) Request


Less than 6 Months  -------------------------------------------- Not Eligible

6 Months to 5 Years  ------------------------------------ 15 Days per Year

5 to 10 Years  -------------------------------------------- 20 Days per Year

10 to 20 Years  ------------------------------------------- 25 Days per Year

Over 20 Years  ------------------------------------------- 30 Days per Year

Before requesting PTO, each staff member should refer to the above chart indicating the amount of PTO available based on the length of continuous service accrual rate at VBC.  

Definition of Paid Time Off (PTO):

PTO days only include the days of the week (usually five) in which an employee is required to work.  Most employees have two days a week in which they are not required to work.  When requesting PTO, indicate the entire duration of the period requested to be away from work, but then subtract the number of work days which are ordinarily not required for work, and this number will reflect your requested PTO days if this specific absence is approved.  For example, you may request PTO from August 1 to August 8, but since the duration of this time covers two days in which you usually would not work, then the number of PTO days would be six (eight days, less two days which are not considered work days).  

If a VBC staff member is absent from work due to responsibilities with a VBC related ministry or program, this is not considered PTO.  Therefore, VBC staff members do not need to request PTO for these types of events.  

If a VBC staff member requests PTO in order to serve a church, ministry, or organization other than VBC in some capacity, this is considered PTO and is to be deducted from the staff member's annual allotted PTO.

Sundays are of a higher priority than other days for all VBC staff members.  Each full-time staff member is permitted to miss up to five Sundays a year as PTO (not including Sunday absences related to VBC events).    

Each member of the VBC staff is expected to keep a personal record of accrued PTO and Sundays missed during each calender year.  This information should be recorded below as indicated.   

For part-time employees, days in the table above will be converted to hours based upon a five-day, 40 hour for week and the average number of hours worked per day during the year proceeding the anniversary date. For example, if an employee worked thirty (30) hours per week in their first year, based upon a five-day work week, they would average six work hours per day. By their first anniversary, they would have already accrued ninety (90) hours of PTO (7.5/month).